Shipping a vehicle across the country can feel overwhelming, but the secret to a stress-free experience lies in the preparation. Knowing how to prepare a car for shipping ensures that your vehicle arrives safely and that the pickup and delivery processes go as smoothly as possible.
Whether you are relocating for a new job, buying a classic car from another state, or sending a vehicle to a loved one, taking a few hours to follow a professional car shipping checklist can prevent misunderstandings and protect your investment. From cleaning the exterior to documenting the vehicle’s condition, here is everything you need to do before the carrier arrives.
Step 1: Thoroughly Clean Your Vehicle
While it might seem like a cosmetic preference, cleaning your car is actually a critical part of the shipping process. A clean car allows both you and the transport driver to clearly see the current state of the vehicle, making the inspection process much more accurate.
Exterior Wash
Wash the exterior of your car to remove mud, grime, and road salt. This is important because dirt can hide small scratches, dents, or paint chips. If these imperfections are hidden during the initial inspection and discovered upon delivery, it can lead to disputes regarding whether the damage occurred during transit.
Interior Tidying
Clear out all personal belongings. Most transport companies prohibit the shipment of household goods inside the vehicle for insurance and weight reasons. Remove:
- Valuables, jewelry, and electronics.
- Important documents (titles, registration, insurance).
- Perishable food items.
- Hazardous materials or flammable liquids.
Step 2: Conduct a Comprehensive Vehicle Inspection
The most important document in the shipping process is the Bill of Lading (BOL). This is the legal contract and inspection report that records the condition of the vehicle at the time of pickup and delivery.
The Pre-Shipping Walkaround
Before the driver arrives, perform your own detailed inspection. Take high-resolution photos and videos of the entire vehicle. Focus on:
- The Roof: Check for hail damage or scrapes.
- The Underside: Look for any existing scrapes or leaks.
- The Wheels: Document curb rash or rim damage.
- The Interior: Photograph the upholstery, dashboard, and flooring.
Testing Mechanical Basics
Ensure the vehicle is in working order. If the car is non-operational, you must notify your transport provider in advance, as a winch or special equipment will be required for loading. Check that the tires are properly inflated, as low tire pressure can make loading onto a trailer difficult and potentially dangerous.
Step 3: Manage Fuel and Fluid Levels
When considering how to prepare a car for shipping, many owners make the mistake of filling the tank to the brim. This is generally discouraged for several reasons.
The “Quarter-Tank” Rule
It is widely recommended to keep your fuel level at approximately one-quarter of a tank. Carrying too much fuel adds unnecessary weight to the transport trailer, which can affect the carrier’s weight limits and fuel efficiency. Additionally, keeping the tank low reduces the risk of leaks or spills during transit.
Fluid Checks
Check your oil, coolant, and windshield washer fluid. While the car won’t be running during the trip, ensuring there are no active leaks prevents messy spills on the trailer, which could lead to cleaning fees or safety concerns for the driver.
Step 4: Understand Your Transport Options
Depending on the value and condition of your vehicle, you will need to choose between two primary types of nationwide transport. Each requires slightly different preparation.
Open Auto Transport
Open transport is the most common method, where vehicles are moved on large, multi-car carriers. These are exposed to the elements (wind, rain, bugs). If you choose open transport, ensure all windows are tightly closed and any loose items in the trunk are secured so they don’t slide around during the journey.
Enclosed Auto Transport
For luxury, vintage, or high-value vehicles, enclosed transport is the gold standard. The vehicle is placed inside a hard-sided trailer, protecting it from road debris and weather. When preparing for enclosed shipping, ensure the car is meticulously cleaned, as these vehicles are often subject to stricter inspection standards due to their value.
Door-to-Door Service
Most modern shipping is door-to-door, meaning the carrier will pick up the vehicle as close to your residence as safely possible and drop it off at a similar location at the destination. Be aware that large carriers cannot enter narrow residential streets or cul-de-sacs; you may need to meet the driver at a nearby parking lot or wide street.
Step 5: Final Logistics and Documentation
Once the vehicle is clean and the inspection is done, gather your paperwork. Having everything organized prevents delays during the pickup window.
Necessary Documentation
Ensure you have the following ready:
- Proof of Ownership: A copy of the vehicle title or registration.
- Valid Identification: A government-issued ID for the person handing over the keys.
- Insurance Information: While carriers have their own insurance to cover the vehicle during transit, you should maintain your own active policy for comprehensive coverage.
Communicating with the Carrier
Your transport provider will typically provide a pickup window (a range of dates). Keep your phone accessible during this time. The driver will often call or text when they are a few hours away to coordinate the exact meeting spot. Be prepared to sign the Bill of Lading upon pickup and again upon delivery to confirm the vehicle’s condition.
Summary: The Ultimate Car Shipping Checklist
To make things easy, here is a condensed car shipping checklist you can reference right before the driver arrives:
- [ ] Exterior washed and dried.
- [ ] Interior cleared of all personal belongings and valuables.
- [ ] High-resolution photos/videos of all angles taken.
- [ ] Tire pressure checked and inflated.
- [ ] Fuel level reduced to roughly 1/4 tank.
- [ ] Windows closed and doors locked.
- [ ] Title, registration, and ID ready for the driver.
- [ ] Safe pickup/drop-off location identified.
Why Choose SpeedyWay Auto Transport?
When you are ready to move your vehicle, you want a partner that combines reliability with a seamless customer experience. SpeedyWay Auto Transport specializes in nationwide open and enclosed car shipping, providing coast-to-coast coverage for vehicles of all types. Whether you are shipping a daily driver or a prized collector’s piece, our focus is on providing convenient door-to-door pickup and delivery that fits your schedule.
Our commitment to quality is reflected in our reputation; we are proud to be 5.0-star rated by over 390 verified customers. We believe in transparency and simplicity, which is why we offer a streamlined process to get your vehicle from point A to point B without the stress.
Ready to get your vehicle on the road? Visit our free quote page today to receive a free, instant quote with no obligation. Let SpeedyWay Auto Transport handle the heavy lifting for you.
Frequently Asked Questions
Do I need to empty my car before shipping it?
Yes, you should remove all personal belongings and valuables from the vehicle. Most carriers prohibit personal items due to weight limits and insurance liability restrictions.
Should I wash my car before it is picked up?
Yes, washing your car is highly recommended so that you and the driver can clearly see and document any existing scratches or dents during the inspection. A clean exterior ensures a more accurate Bill of Lading.
How much gas should be left in the tank for transport?
You should keep your fuel tank between one-quarter and one-half full. This provides enough fuel for loading and unloading while keeping the vehicle’s total weight within safe transport limits.
Do I need to disable any alarms or security systems?
Yes, you should disable any alarms or GPS tracking systems that might trigger during transit. This prevents the battery from draining and avoids unnecessary delays during the loading process.
Get a Free Car Shipping Quote
Ready to move your vehicle with SpeedyWay Auto Transport? We offer nationwide open & enclosed auto transport, door-to-door and we are 5.0-star rated (390+ reviews). Get a free, no-obligation quote in minutes — your free quote is instant and comes with zero obligation.